The Driver Training Instructor is responsible for teaching clients how to successfully and safely operate a motor vehicle according to the necessary legislative guidelines (K53) and to assist in the development of client confidence in their ability to drive.
1. Key Duties and Responsibilities:
To provide individual instructions to teach a topics and skills related to the successful and safe operating of a vehicle. Instruct and monitor clients in the use and care of motor vehicles to prevent injury and damage. Monitor student performance to make suggestions for improvement and to ensure that clients satisfy K53 standards, for the successful completion of the driving licence. Observe clients to determine limitations, abilities, and other individual characteristics. Instruct clients to perform various activities related to the operating of a vehicle. Assisting clients in their preparation for their driving licence tests.
Scope of Work:
(i) Determine the suitability of an applicant and motor vehicle for a driving lesson:
- Identification of applicants` identity and information is corroborated
- The suitability of a class of vehicle for the appropriate lesson
- Conduct yard driving lesson supervision according to minimum requirements
(ii) The yard driving lesson is prepared according to prescribed standards:
- Pre-trip inspection supervision is conducted according to the prescribed standards.
- A pre-trip assessment is scored according to prescribed standards.
- Yard test instructions are given as prescribed.
- Yard tests maneuvers and sequences are supervised in accordance with prescribed legislation.
- Preparation and Evaluation of the applicants` adherence to the principles of the system of vehicle control as prescribed.
- Follow procedures in case of collisions or mechanical failure as prescribed.
- Yard test manoeuvre penalties are recorded according to the prescribed standards.
- Follow procedure to inform applicants of the yard test results as per prescribed standard.
(iii) Conduct driving licence road lesson in accordance with minimum requirements:
- Road test routes (including simulated exercises) are planned in accordance with prescribed requirements.
- Giving directive instructions as prescribed.
- The principles of the system of vehicle control by the learner are evaluated as prescribed.
- Prepare and Evaluate the learners ability to describe the procedures to be followed in case of collisions/mechanical failure as prescribed.
- Determine Penalty points of the Road Test results including the stop watch time calculation according to the prescribed formula.
- Discuss Assessment results with the applicant as prescribed.
2. Administration Role and Responsibilities:
Manage administrative functions including but not limited to, taking receipt of lesson payments, reconciling monthly balance statements, receipt book, client book. Ensure that monies are paid in on a daily basis, at the office and ethically managed. Ensure that bookings are verified with the Accounting officer on a regular basis. Engage in behaviours that are both professional and respectful when interacting with clients, co-workers and other outside the business. Ensure that vehicles are at all time clean and in a working condition. Ensure that all requirements of the warranty of the motor vehicle are adhered to specifically; the service of vehicle in accordance with the scheduled service intervals.
Scope of Work:
Monthly Balance Statement Reconciliation.
Reconciling the Balance Sheet is very important for a business; it confirms and ensures that everything on the Balance Sheet is accurate. Business owners need an accurate Balance Sheet to clearly understand the company’s financial position. It is critical for outside advisors such as bankers to evaluate the credit worthiness of the business. Every account on the Balance Sheet needs to be reconciled when an accounting period is being closed; this ensures accuracy of the data. Some of the most important accounts that need to be reconciled are the cash accounts, inventory, prepaid expenses, accounts receivable, and accrued liabilities.
(i) Reconciliation of Cash Book Balance
The bank balance should match what is currently in the accounting software with the difference of uncleared checks. If the two do not tie, the Driver Training Instructor cannot move forward with reconciling the Balance Sheet. The services of an accounting officer will then be required to Identify the discrepancy and to make sure everything that cleared the bank is recorded in the financial software. Any uncleared transactions more than 30 days old need to have an explanation from the Driver Training Instructor as to why it has not cleared the bank yet.
(ii) Reconciliation of Inventory (Training Aid, Books, Stationary, etc)
A Driver Training Instructor is required to perform an inventory count at the end of the accounting period. The physical inventory on hand should match the book balance. If there is discrepancy between the two, the physical count will take presidance and an inventory adjustment report will be made by the Accounting officer and further, identify what is causing the discrepancy. Possibly uncovering theft, fraud or abuse through this process.
(iii) Reconciliation of Prepaid Expenses
This is an asset account. It is used by the Accounting officer to defer the recognition of the expenses previously paid until the services/goods have been used. The procedure to reconciling this account is assuring that all the closing journal entries have been made and the balance at month end matches the prepaid expense schedule that is used to calculate the monthly expense.
(iv) Reconciliation of Accounts Receivable
This account is very important and determines how much money which should be collected and when. Driver Trainer Instructor must ensure that all the data in this account is accurate. The Accounting Officer will then find out if there are any invoices that need to be written off or need to be followed up with. Any item in this account that is above 90 days past due needs to have an explanation as to why it is 90 days past due.
(v) Reconciliation of accrued liability
This account is exactly the opposite of the Prepaid Expense account. This account holds a balance that is owed for services/goods that the business has used, but not yet paid for. Reconciling this account is fairly similar to the Prepaid Expense account. The Accounting Officer will then match the book balance to the balance that is on the scheduled used to calculate the monthly adjustment to this account.
The Driver Training Instructor must ensure the vehicle availability meets all requests by capturing, scheduling, forecasting and surveying current user trends by maintaining knowledge, utilizing all vehicle information and client surveys to forecast new requirements. The Driver Training Instructor must schedule Special Event Planning, Oversee routine and ad hoc maintenance, ensure vehicle operation is in compliance with rules and regulations, Manage fuel purchase system with assistance of Accounting officer and Provide direction to regulate budget cycle requirements.
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